Finance Assistant
IBC General Partnership
Job location
Addis Ababa
Employment status
Full–time
Job details
ibc General Partnership is a well established, innovative and constantly evolving manufacturer, based in the heart Addis Ababa Ethiopia. We produce various products for both the domestic and export markets through our three businesses:
https://www.alternativeaddis.com/
https://www.cubox-ethiopia.com/
https://www.printandframeet.com/
Job Title Finance Assistant (FA)
Location Addis Ababa (Lideta, Mexico sq. area)
Organisation IBC General Partnership
Salary ETB 10,000 Gross + Transport Allowance
Start Date Immediate
The Finance Assistant (FA) is responsible for providing financial, administrative, and clerical services to ensure effective, efficient and accurate financial and administrative operations. The FAA will have a specific focus on the accounts receivable side of the finance department.
Relationships
Reports to: Finance and Administration Manager
Internal contacts: All employees
External contacts: Customers
Banks
Financial Responsibilities:
a. Accounts receivable:
i. Follow up with and monitor incoming customer payments
ii. Collect customer payments and deposit cheques / cash in bank
iii. Create invoices in Zoho Books
iv. Record all incoming payments in Zoho Books
v. Issue fiscal receipts when payments are received
vi. Manage the cash register machine and print out Z reports
vii. Perform any other account receivable related tasks
b. Petty Cash
i. Issue and administrate petty cash requests
ii. Request for replenishment
iii. Record all petty cash transactions accurately
c. Document management:
i. File all company’s financial and administrative documents
d. Provide support to Finance and Administration Manager
Administrative Responsibilities:
a. Issue job orders once quotations are approved and advance payment received
b. Provide general administrative support to the management team when required
Clerical Responsibilities
a. Greeting guests / customers / suppliers and direct them to the correct person
b. Answer the office phone
c. Monitor and order office supplies and stationery
Knowledge, skills and abilities required
The employee must have proficient knowledge in the following areas:
• Knowledge of office administration and bookkeeping procedures
• Knowledge of petty cash management and procedures
• Ability to maintain a high level of accuracy in all data inputs
• Knowledge of Amharic and English languages, spoken and written
Skills required
The employee must demonstrate the following skills:
• Excellent interpersonal skills
• Team building skills
• Bookkeeping skills
• Analytical and problem-solving skills
• Decision making skills
• Effective verbal and listening communicational skills
• Attention to detail and high level of accuracy
• Very effective organizational skills
• Computer skills including the ability to operate Peachtree and Microsoft Office
• Stress and time management skills
Personal attributes required
• Be accountable and take initiative
• Be honest and trustworthy
• Be respectful
• Be flexible
• Demonstrate good work ethics
