Finance and Administration Manager, Eco Housing Development - Kenya
By Appointment Africa
Job location
Kilifi
Employment status
Full–time
Job details
Introduction:
Green Heart of Kenya is an eco town and productive agricultural landscape across 750 acres in Kilifi, on the coast of Kenya.
Our vision is to drive a positive impact on Kilifi's natural ecosystems, community, and economy, and in doing so create a replicable model for inclusive and climate resilient cities of the future.
The Role:
We are looking for an experienced Finance and Administration manager to join the team asap. The role will be focused on building and managing financial systems and company compliance, but with considerable opportunity to grow into a more involved role.
As we are a young company with a small team, there will be a requirement to handle day to day activities such as petty cash management and get involved in other aspects of the business such as administration and supporting sales. At the same time you will have the opportunity to stamp your mark and shape the company's financial strategy moving forward.
You should be able to create accurate detailed reports to illustrate data to be presented to management.
The right person will be a proactive, extremely organised individual who is not afraid to take control of situations and implement systems of their own accord. It is our policy to build capacity and recruit from within, so there is always room to grow in the company.
Financial Management
• Regular preparation of all financial statements, including income statements, balance sheets, shareholder reports, tax returns, and governmental agency reports.
• Preparation monthly management accounts
• Compare sales and profit projections to actual figures and budgeted expenses to actual expenses; makes or oversees any necessary adjustments to future projections and budgets.
Financial planning
• Looking for improvements to current methods and strategies
• Analysing operations to identify areas in need of reorganisation, downsizing, or elimination
• Working with the Board and other executives to coordinate planning and establish priorities for the planning process.
• Studying long-range economic trends and projects their impact on future growth in sales and market share
• Identifying opportunities for expansion into new product areas.
• Oversight of investment of funds and works with investment bankers to raise additional capital required for expansion.
Financial modelling in order to assist in decision making regarding new business ventures or capital expenditure
Land related paperwork
Management of land sale agreements, transfer and payment plans including related file management.
• Communication with lawyers and buyers during process and regular recording of status
• Summary reports to management with decision points highlighted
• Management of the transfer process including ensuring that documents are signed and franked correctly, as well as delivered to relevant parties.
• Comprehensive filing of all sales documents
Management of payment of land rates
• Keeping on top of land rate due dates
• Negotiation with the county where needed.
Compliance
Management of the yearly audit process
• Initial identification of an auditor and with the MD, selection and contract.
• Provision of all documentation for the implementation of the audit
• Responsible for the timely and accurate delivery of the audited financial statements to the relevant authorities
Company compliance
• Liaising with company secretary
• With the assistance of company secretary ensuring that all statutory documents are in place
• Obtaining the correct signatures on all the statutory documents
• Scheduling and delivery of quarterly board meetings including preparation of all of the reports in good time for the meeting, along with the MD, ensuring that any key points are highlighted for discussion.
• Ensure that the company Minute book is kept up to date and minutes of all Board meetings are added to the Minute book in a timely manner.
• Management of any necessary share transactions within the group.
Bookkeeping & accounting
• Ownership and management of accounting procedures and processes, including ensuring that the processes are followed.
• Daily recording of all transactions
• Creation and submission of yearly accounts
• Issuance of invoices and management of debtors and creditors
• Management of bank and mpesa accounts, ensuring that funds are allocated efficiently so as to maximise any interest available and including maintaining a sensible balance of currency.
• Implementation of weekly payment runs using online banking
• Payroll & statutory payment management
• WHT & VAT management
• Petty Cash
• Department budget process
Admin
• Liaising with department heads to ensure budgets are sufficient, effective and managed well
• Regular reports for department heads
• Alongside the MD, creation and management of company wide ways of working systems
• Carry out reviews every 6 months of Company Policies and Procedures and liaise with staff and HODs to ensure that they reflect the way the company is working and recommend any changes or improvements to the MD.
• Management and filing of supplier contracts
• Office and systems management
• Upkeep of regular office supplies
• Email system management
• Google drive management, including permissions and ownership
• General physical file management
• Implementation and management of company schemes such as company share scheme, pensions & medical,
• Keep employee files up to date and implement and maintain a system to record employee leave and attendance.
• Coordination of the acquisition of work permits.
Service charge and utilities charges management
• Design and implementation of system
• Creation of process and workflow to measure, invoice and collect service charge and utilities fees.
• Work with utilities providers to ascertain the best format for tariffs and to ensurethe best practice in billing and measuring.
• Design an implementation of an all one billing process, if suitable
• Preparation of service charge and utilities accounts
• Ensuring that relevant service costs are allocated and charged correctly to the various developments.
• Making sure that it's clear where profits are being made, or otherwise.
• Managing creditors and debtors
This role is based in Kilifi and comes with significant benefits including an employee shareholding scheme and health care. Flexible working hours are offered and will suit those with a passion for sustainable living
