Office administrator
Green Marble Recruitment Consultants
Job location
Pretoria
Employment status
Full–time
Job details
Our client, based in the East of Pretoria is urgently looking for a well-organised, highly energetic and well-presented Office Administrator. A qualification in Business Management would be to your advantage as this is an all-round position assisting in driving the business forward.
Minimum Requirements
• Matric / NQF4 Equivalent
• Strong financial acumen
• Previous experience in basic business finance (Creditors, debtors, cash flow etc).
• Qualification in Business Management would be an advantage.
• Well presented
• Fluent in Afrikaans and English (Business level)
• Minimum 3 - 5 years of working experience
• Strong Excel skills essential
• Sage Pastel experience essential
• Own Transport
• Experience in the construction/property industry might secure an interview
Duties and responsibilities:
General
• General reception duties (Calls, meeting invites, emails).
• Basic administration of Salaries and Claims.
• Leave tracking.
• Management of stationery, cleaning supplies and office refreshments.
• WordPress and Pipedrive.
• Insurance (additions, deletions, and making sure renewals are done).
• PI Insurance (Completion of the necessary forms, submission, and ensuring the money is procured).
• COIDA (Workman’s Compensation), make sure that we receive the LOGS and make the payment.
• Commercial TV License renewals and payment.
• Personal Assistant duties (filling in documents, reminders, etc.) for 3 managers.
• Office maintenance requests, organize socials and YEF.
• CIPC Annual Returns (for companies not handled by MWW).
• Employment contracts and HR Docs, Payroll details.
• Seeing clients into the Boardroom etc.
Administration for Projects:
• SLA drafting.
• Client file creation, customer statement, and payment arrangements.
• Provisions when payments are received.
• Invoices when payments are due in line with SLA.
• Area adjustment calculations are in line with SLA.
• Suppliers’ and facilitation fee invoices.
• Sub-contractor JAL drafting and ensuring these invoices are received and paid and necessary provisions are made.
• Showcases, when there are showcases, setup movers and coordinate dates, etc.
• Make sure cards and books are ready.
Finance:
• Login to the banking and make sure of what is in each account.
• Budget update and investment sheet update.
• Load all payments and transfers and explain to DO before he authorizes the banking.
• Ensure necessary Provisions are made.
• VAT account balances are kept up to date.
• Sub-contractor Account is kept up to date.
• Saving all invoices and filing them correctly.
• Send IRP5 documents to the staff when they are released.
• Send Pay slips to staff.
• Allocate invoices in Sage.
• Create invoices in Sage.
• Allocation of some transactions.
• Check the VAT Report that all transactions are flagged correctly (VAT or no VAT).
• Issue Personal Director invoices for additional salaries.
• Load inter-account transfers.
• Make sure PAYE is paid before the 7th of each month.
Desired Skills:
• Finance Administrator
• Administrator Assistant
• Assistant
• Office administrator
