Facilities Coordinator
Dovetail HRS
Job location
Newbury
Employment status
Full–time
Job details
Job Role : Facilities Coordinator Location : Newbury, BerksSalary : £27,000 -£30,000 (Depending on Experience)Full time, Permanent, Office Based About the Role We currently have an exciting opportunity for a Facilities Coordinator.
This position is based in Newbury, Berkshire. The Facilities Coordinator is a key role reporting directly to the onsite Facilities Manager.
In this role, you will be performing a variety of tasks including providing vital administrative support to the Facilities Management team.
You would also be assisting in the management of on-site contractors, supporting in the buildings H&S and conducting inspections and assessments to ensure the highest standards are maintained at all times.
This role would be ideally suited to a candidate with a background in Office Management, Facilities Management or Hospitality looking to progress their career with a leading client.
Key Duties / ResponsibilitiesOnsite project management work and 3rd party suppliers Provide minor onsite repair, administrative and coordinative support to the Facilities Management Team and support with external contacts as needed Coordinate Facilities activities, work direction, and support systems Be involved with Health and Safety, providing guidance and management onsite Maintain, and organize the department's central files, information, and filing Assist in the management of all contractors onsite to ensure they perform to the required standards (including inspection of vendors’ works) Assist in the procurement of vendors and services as required Ensure prompt and accurate management of purchase orders in the system Conduct regular audits, like fire safety audits, to ensure safety procedures on site are in place and working Assist in carrying out safety procedures when needed including evacuation drills Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times Involvement with new staff induction sessions Follow established escalation procedures and incident reporting procedures Meeting room setup Manual Handling : Ad-hoc tasks such as furniture moves, shelving builds, waste disposal Skills & Experience Must Haves Previous involvement in basic office facilities management (soft services).
Previous involvement in minor building repairs, facilities, property management, hospitality or related field Knowledgeable in health and safety requirements, critical facilities and vendor management.
Proactive & professional approach to customer service An excellent communicator both written and verbal communication including strong computer skills (Word, Excel, PowerPoint, and Outlook) Accuracy when dealing with data input Able to work independently and take positive action to resolve issues on own initiative Able to interact with the general client staff & vendors with ease Able to manage conflict and conflicting priorities Desirable IOSH Cert (Managing people safely) NEBOSH (NGC / Fire Safety) Experience in conducting risk assessments Must have a car & full license Job Type : Full-time
