Executive Director, Advancement Services
Cpp
Job location
Pastaza
Job details
Type of Appointment: Full-Time, At-Will Collective Bargaining Unit: M80
Job Classification: Administrator II
Classification Salary Range: $4,583 - $14,713 per month
Anticipated Hiring Amount:$8,750- $9,833 per month
Work Hours: Monday – Friday 8:00am-5:00pm
Recruitment Closing Date: Open Until Filled
First Review Date:March 1, 2023
THE DEPARTMENT
The Division of University Advancement's primary purpose is to enhance the private support and knowledge of the University. University Advancement manages programs, events and activities that stimulate the involvement and interest of alumni, friends, parents, corporations, and foundations to develop relationships which cultivate and foster relationships and stimulate giving to the university. The division manages and operates the Cal Poly Pomona Philanthropic Foundation which serves as the official entity to receive and manage all charitable contributions to the University.
DUTIES AND RESPONSIBILITIES
Under the general supervision of the Assistant Vice President of Operations (AVPO), the Executive Director of Advancement Services is responsible for staff management and overseeing the department goals and objectives.
The Executive Director manages and sets priorities for the staff and operations of prospect management, prospect research, data analysis, gift processing, and donor relations and stewardship in the strategic planning and implementation of their programs, activities, workflow, and policies and procedures.
Meets with the Director of Philanthropic Research & Management, the Prospect Management and Database Specialist, and Gift Processing Specialist on a regular basis to track goals, priorities, work plans, status of projects, provide leadership, ensure priorities and goals are met, share knowledge and provide guidance to meet goals.
Evaluates the performance of each MPP and staff annually.
Collaborates with the Director of Donor Relations & Stewardship on a regular basis
Provides operations support to the department by greeting guests, receiving deliveries, and processing mail as needed.
The Executive Director serves as the point person for information systems needs for the Division of University Advancement and communicates with the Division of IT to coordinate such needs.
Promotes efficient flow of advancement data information to appropriate users. Works closely with the AVPO, Sr. Associate Vice President (SAVP) of Development, AVP of Central Development, Ex, Director of Development, and development officers to ensure all reports are managed and disseminated in a timely manner.
Assures database integrity and that all policies and procedures regarding data management and requests are being handled expeditiously and correctly.
Creates and enforces policies and procedures pertaining to information systems services for the division.
Contracts with outside vendors for applications, services, etc. which pertain to University Advancement services such as data refresh services, telemarketing software, prospect research tools, report/dashboard development, and alumni/donor bio updates
The Executive Director collaborates with the SAVP of Development and AVP of Central Development to create reports that continuously analyze prospects, prospect pipeline, and moves management against industry standards and best practices.
Collaborates with senior management to create and report on performance metrics for fund raisers.
Collaborates with prospect research to enhance screening methodology to measure giving potential, providing more accurate prospect assignments to fund raisers.
The Executive Director serves as a senior member of the Division of University Advancement. Works as a team member to envision, develop, and implement the divisional strategic plan which includes mission statement, goals, objectives, priorities, development of policies and procedures, and assessment/identification of problems and recommendations associated with the implementation of the strategic plan as it relates to advancement services. Provides support to the Philanthropic Foundation and its committees as assigned.
QUALIFICATIONS
Five years of progressively responsible experience in university advancement management specific to data analysis skills, prospect management or research, donor relations and stewardship, and advancement services.
Ability to act independently and provide strategic direction.
Strong management skills, problem solving skills, data analysis skills, and decision-making skills required.
Ability to manage resources and work to assure deadlines are met.
Ability to handle various special projects on an ongoing basis while addressing daily needs for operation.
Effective interpersonal and communication skills to motivate and inspire staff, volunteers, donors, and others to achieve their maximum potential.
Preferred Qualifications
Master's degree preferred.
Experience in database conversion.
Experience in project management.
COVID-19 Vaccination
CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/.
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf.
I-9: Employment Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Child Abuse/Neglect Reporting Act (CANRA)
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.
Smoking
Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml.
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ******. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml.
EEO
Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf
