BDU 409149 - Admin Manager / PA - Randburg
Professional Career Services - Gauteng
Lieu de travail
Randburg
Type d'emploi
à plein temps
Détails du poste
Introduction
Ref: BDU 409149 - Admin Manager / PA – Randburg
Employer Description
Electrical, Control and Instrumentation Engineering firm
Duties & Responsibilities
Job Description
Job Description – Admin Manager:
• Reports to Managing Director and provides daily general administrative support to all staff members, supervisory support to the Reception/Office Assistant.
• Assists QA manager in the recording and execution of all company processes and procedures.
Specific Duties & Responsibilities:
• Monthly monitoring of company timesheet submissions on an individual level. Flag/report potential errors or things to note and ensure they are completed by the monthly deadline.
• Maintaining the company timekeeping and project tracking system – on our inhouse management system MATS. Open/close company projects and manage the timesheet access of each.
• Assisting with/managing company correspondence – memos, notices, official letters, etc
• Managing company vendor accounts – keep up to date and flag errors.
• Bookkeeping – generating the customer invoices/credit notes each month on both Microsoft Excel and Xero
• Managing customer accounts – liaise with our Company Accountants to keep track of payments received, balances/statements, and invoice payment status.
• Supplier management – account balances, payments, purchase orders, etc
• Annual B-BBEE renewal
• HR – maintain up to date relevant employee information, travel arrangements and insurances, expense claims, employment equity records, training renewals, etc
• Order consumables for the office (stationery, food items, cleaning materials, etc)
• Arrange accommodation, air-ticket bookings for engineers working on site and abroad. Management of out of country insurance
• Assistance with company vehicle management (month costs)
• Project assistance – compiling/updating project safety or personnel files where needed
Desired Experience & Qualification
Qualifications
Degree would be advantageous
Skills
Xero accounting experience Project administration experience.
Package & Remuneration
Salary / Package
R35,000 p/m
