National Administrative and Finance Officer (NAFO)-Ethiopia
International Fertilizer Development Center
Lokasi pekerjaan
Addis Ababa
Status Pekerjaan
Waktu penuh
Detail Pekerjaan
Context and background
The International Fertilizer Development Center (IFDC) is an independent non-profit organization that combines innovative research, market systems development, and strategic partnerships to spread sustainable agricultural solutions for improved soil health, food security, and livelihoods around the world.
IFDC is recruiting for a National Administrative and Finance Officer (NAFO) in Ethiopia.
Position Summary
The National Administration and Finance Officer will be a National Regular staff position and reports to the Country Director and technically to the IFDC ESA Regional Finance Officer. He/She will be based in Addis Ababa-Ethiopia.
Duties & Responsibilities.
• Ensure monthly fund request is prepared and submitted on a timely basis;
• Manage the countries Payroll and ensure staff salary and benefits are paid in a timely manner while ensuring that all legal requirements regarding employment of staff are implemented (social security, income tax, work schedule
• Ensure that country office accountant/s are given the required support and guidance in NetSuite and ensure that the monthly accounting is closed in a timely manner.
• Offers support to the HQ Accountants and answers all finance and accounting-related queries and reconciliations requested.
• Serve as the contact point between IFDC Country Office, Field Program office, and HQ regarding Administrative, and Finance issues.
• Review and analyze all management reports, (vehicle management, procurement status, inventory, physical verification of inventory process, and other related management reports) and give feedback and recommendations to Country Director.
• Oversee the day-to-day administrative functions of the office and its satellite offices.
• Schedules appointments and meetings for the Project Manager and the Country Director.
• Supervise the Administrative and Finance staff in the country office;
• Ensure the staff understands and observes IFDC Procedures Manual;
• Conduct induction sessions for newly recruited staff;
• Maintain staff files of local staff and consultants;
• Ensure all staff submits their timesheets through Employee Center in a timely manner and all are reconciled at month end.
• Ensure all timeout/leave are entered through the Employee Center before staff proceeds on leave and the same is reconciled with the timesheet at end of the month.
• Monitor leave requests from staff and inform all team members about absences.
• In close collaboration with the administration officer, ensure general day-to-day project administration, including but not limited to the purchase of equipment and services, organization of travels, and logistics for project activities;
• Assist the country staff in organizing the annual evaluation of local staff
• Support the projects in reviewing of the partners' and subgrantees' financial reports ensuring compliance.
• Ensure the financial integrity of the office by instituting appropriate internal controls;
• Monitor the implementation of the project budget as per project guidelines and provide regular analysis to the Project Manager on budget areas of potential over/underspend
• Monitor the accounting and compliance with expenditure authorization requirements from requisitions through Field Programs office approvals to complete support document trails
• Support the HR department in all HR-related matters as requested.
• Supervise office logistics: procurements and yearly inventory and travel arrangements for staff;
• Provide support to the Project Manager on all other administrative and financial issues;
• Implement and follow up on the government tax agent
• Responsible for the year-end plan and report submitted to the government Offices
• Acts as the Audit focal person for internal and external audits, conducted in the assigned task.
• Perform any other duties deemed necessary and requested by the supervisors.
Supervision and team collaboration
The NAFO is supervised by and reports to the Country Director while technically reporting to the IFDC ESA Regional Finance Officer. The NAFO will supervise the Office Accountant, Finance and Admin Assistant, Office Assistant, and office drivers.
Position and duty station
This is a national position with a duty in the field offices.
The position requires minimal travel in target regions in Ethiopia and may require some international travel to other IFDC countries.
Application procedures
This position is open to qualified Ethiopian nationals ONLY.
Interested and qualified candidates should submit their applications through the IFDC Career portal.
Closing Date for Application:
March 31, 2023
