2 Fresher Clinic Administrative Assistant NGO Job Opportunities –...
Makerere University Walter Reed Project (MUWRP)
Lokasi pekerjaan
Mukono
Status Pekerjaan
Waktu penuh
Detail Pekerjaan
Job Summary:
The candidate will serve as a Clinic Administrative Assistant at MUWRP for a Clinical trial at Mukono General Hospital.
Key Duties and Responsibilities:
Protocol related Activities:
• Schedule appointment for Volunteers using the clinic calendar.
• Ushers in volunteers and directs them to the relevant medical personnel.
• Handles requisitions, reimbursements and accountability of volunteers stipend.
• Escorts volunteers to their homes after vaccination
• Timely receipt and tracking of laboratory results and follow up on any delays
• Maintain and update participants data bases.
• Handle clinic department related purchase and cash requisitions and accountability for Volunteers reimbursement
Logistics
• Ensure that all supplies needed for protocol related activities are readily available for clinic activities.
• Work with logistics team to ensure timely delivery of supplies to the clinic
• Identify suppliers of goods required together with the logistics Officer and negotiate cost effective arrangements to deliver supplies.
• Maintain, monitor and update inventory of clinic Assets
• Make Requisitions for Clinic supplies
Office Administration
• Ensure clinic staff adequately account for their time as per their assigned roles and responsibilities.
• Participate in orientation of new clinic staff
• Work with Administration to organize and coordinate clinic trainings and workshops.
• Coordinate meeting arrangement, conference calls for the clinic team.
• Prepare minutes and follow up on action items
Qualifications, Skills and Experience:
• The ideal applicant must hold a Bachelor of Arts in Social Sciences or any humanities degree.
• At least two years experience in front desk administration
• Previous work in a research environment is added advantage
• Highly organized, detail-oriented and self-motivated.
• Ability to handle multiple tasks simultaneously.
• Ability to maintain a high level of confidentiality.
• Ability to work on own initiative.
• Ability to professionally communicate in writing, verbally or other means deemed appropriate.
• Good interpersonal/communication skills
• Fluency in verbal and written English and Luganda
• Supervisory Controls: The individual will serve under the immediate supervision of the Research Manager / Designee.
• Physical ability: The ability to travel within the work site and field stations
