Procurement Coordinator
Puma Energy
Localização do trabalho
Brazzaville
Status de emprego
Tempo total
Detalhes sobre a oferta de trabalho
Main Purpose:
Managing and carrying out Procurement activities across a wide range of categories and for all internal departments, to deliver the efficient procurement of day to day requirements, while ensuring appropriate Procurement Service Levels to the business.
Serves as Business Engagement Leader (BEL) with key stakeholders across Puma’s country operations ensuring procurement annual plans and targets are agreed and built into business plans.
Ensure regional and global category manager understand business requirements relevant to the country and that procurement strategies are fit for purpose for the country
Knowledge Skills and Abilities, Key Responsibilities:
ROLES AND RESPONSIBILITIES:
Planning, Operations and Monitoring
• Ensures the business has timely supply of goods and services required and that the sourcing activities are conducted efficiently, focusing that Puma’s expenditure is spent wisely across the country
• Demonstrate value for money for the company in the country when money is being spent with suppliers
• Develops Procurement plan relevant to each budget holder in the country supporting the category managers to include sourcing strategies and processes focused on the Total Cost of Ownership (TCO) concept
• Initiate all procurement related activities, in conjunction with regional and global procurement category managers to ensure all procurement activities (requisition management, purchase orders creation , tenders and negotiation, expediting supply, supply chain intellegenct, benchmarking) related to the country, are carried out to meet the business requirements
• Proposes, negotiates, and ensures the appropriate Procurement Service Levels to the business within the country, including cost/benefits objectives
• Monitor and report Procurement KPIs for his / her country (e.g. savings, number of tenders)
• Is responsible for controlling the supplier’s payment terms under Procurement scope
• Leads initiatives pursuing optimization of the Total Cost of Ownership, establishing plans, directions and controls
• Perform price benchmark to ensure that Puma Energy prices are consistent within the market
Sourcing and Negotiation
• Conducts Industry and market research to identify best opportunities for the business. Supports and develops business case creation and cost/benefit analyses together with category managers, to facilitate sound business decision-making by management team
• Validates country targets and consolidates the country’s negotiations to ensure the best costs/benefits for the company
• Lead multi discipline teams in charge of negotiations for his / her country
• Creatively explore different alternative approaches in negotiation agreements to achieve greatest cost reduction for Puma Energy
• Propose, validate, initiate and follow-up vendor qualification request (KYC)
• Build / maintain a network of contacts and develop top country Procurement relationship with suppliers
• Identify, propose and lead savings initiatives related to:
• Technical requirement (e.g. standardization, value engineering)
• Volumes (e.g. consolidation / rationalization)
• Vendors market (e.g. new vendors sourcing)
• Price (e.g. payment terms, warranty, lump-sum, life cycle)
• Co-responsible with Regional Procurement and Global Sourcing to implement regional and global negotiations within the country and evaluate the local impact of company’s procurement policies
• Propose, validate, initiate and follow-up vendor qualification request (KYC)
• Build / maintain a network of contacts and develop top country Procurement relationship with suppliers
• Represents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma Energy
Selecting suppliers and contracting
• Define / propose short lists of vendors for RFI/RFP/RFQ
• Pilot and organize RFI/RFP/RFQ
• Negotiate commercial terms of contracts
• Ensures that the outcomes of negotiation are translated into contracts (Frame Agreements)
• Cooperation with the Legal department for all contracts
• Manage contracts / issues (e.g. vendors dispute, invoices, warranty) in close cooperation with stakeholders
• Monitor and report on contract’s performance and savings
• Organize contract reviews during execution of contract / return on experience at the end of contract
• Responsible for Contracts Management and the need for an efficient vendor base across the country. Actively drives suppliers to be more efficient in how they perform for Puma. Ensures the overall procure to pay process, working hand in hand with finance operations
General Management
• Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country
• Be the primary point of contact for the country relating to all non-oil procurement activities supporting the general management team
• Assure implementation of Procurement policies, programs and procedures, and provide guide and advice to the business and country management
• Participates in the coordination of special projects, or any other related special task as assigned by Department Manager and/or Category Manager(s)
• Brings expertise in managing automation of procurement activities, handling high volume of transactions in the country
• Maintains proper control on privileged information and manages documentation in approved systems and/or physical locations. Keeps accurate timeliness on expiration of agreements and negotiation periods
• Have clear understanding of functional areas challenges and opportunities regarding Procurement matters to provide guide and advice in decision making processes
• Understanding the main difference business activities and processes at Puma Energy (e.g. Retail, Maintenance, Operations, Aviation, etc.)
Main Challenges
• Managing and carrying out Procurement activities across a wide range of categories and for all internal departments
• Creatively explore different approaches in negotiation agreements to achieve greatest cost reductions for Puma Energy
• Align objectives with different functional areas, mainly with Operations, Maintenance and Retail
• Ensure appropriate Procurement Service Levels to the business within the country for the procurement process, quickly adapting to changes.
SKILLS AND REQUIREMENTS:
Preferred Education:
• Bachelor Degree in Business Administration/ Engineering, or related field from an accredited college or university
• Extensive computer skills
• English and French required
• MRP/ERP experience a plus
Experience:
• 5 years’ experience in Procurement (recommendable 2-3 years management experience and/or 2-3 years in an operations or sourcing/supply chain role)
• Strong technical base ideally in the Oil & Gas industry in mid-stream and/or in multi-site retailing in mutlitple geogrpahies
• Proficiency in Procure-to-Pay Process and procedures, and able to acurrately manage high levels of data
• Business acumen, capable of understanding business/marketing strategies
• Proficiency in developing supplier’s ways of working and contract management (solid background on contract terms and conditions) at local level
• Experience in developing mutual relationships with key suppliers and internal stakeholders
• Demonstrated team player, problem solver with the ability of managing people in a complex, changing environment to deliver value-added results to the organization.
• Using Project management disciplines to structure and deliver outstanding results
Knowledge, Skills and Abilities:
• Broad knowledge in sourcing strategies and related processes
• Broad knowledge in Procurement processes, including Procure to pay, Category Management and Supplier Relationship Management and related processes
• Strategic thinking to drive solutions
• Effective negotiation skills
• People leadership skills
• Ability to work with relevant functions across the organization including upper levels of management.
• Ability to work and collaborate on a global level with international teams, recognizing cultural distinctions
• Ability to analyze complex business models and projects for change
• Ability to lead, manage, and deliver multiple concurrent projects, influence others
• Strong interpersonal and talented effective communicator skills, written and verbal
• Self-Starter with the ability to work independently
• Strong analytical and quantitative skills
• Ability to deal with ambiguity
• Strong Time Management Skills
• Results oriented and driven to solve problems
• Fully trilingual (English/Estonian/Russian) with excellent oral and written skills
• Continuous improvement thinking oriented
• Computer Skills (MS Office)
Other Requirements:
• Availability to travel 10%.
Key Relationships and Department Overview:
Procurement Function, Regional Functions, Country General and Finance Managers, Country management team and their teams
