Receptionist at Central Office
Powell County Schools
Localização do trabalho
Stanton, KY, USA
Status de emprego
Tempo total
Detalhes sobre a oferta de trabalho
Position Type:
Secretarial/Clerical
Date Posted:
3/22/2023
Location:
Powell County Schools District Offices
Date Available:
03/31/2023
Central Office Receptionist
Position Purpose
Under the direct supervision of the Superintendant of Schools to provide clerical, secretarial, and administrative assistance to school administrators at Powell County Schools, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.
Essential Functions
• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing employees and our community regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming and outgoing mail appropriately and assists with deliveries coming to the office.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the central office.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel Requirements
Limited travel to and from meetings or school campuses may be required.
Knowledge, Skills and Abilities
• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowlegde of interpersonal skills using tact, patience, and courtacy.
• Knowledge of office management procedures.
PHYSICAL DEMANDS:
• Work is performed while standing, sitting and/or walking
• Requires the ability to communicate effectively using speech, vision and hearing
• Requires the use of hands for simple grasping and fine manipulations
• Requires bending, squatting , crawling, climbing, reaching
• Requires the ability to lift, carry, push or pull light weights
EVALUATION: Annual development of Professional Growth Plan. Annual evaluation of job performance by supervisor
EDUCATION AND EXPERIENCE: High school diploma or G.E.D. certificate as required by Kentucky law. Five (5) years working in a school system preferred. Experience with current Kentucky Student Information System and use of technology is preferred.
LICENSES AND OTHER REQUIREMENTS: Valid Kentucky Driver's License
FLSA Status: Non-exempt
