Office Assistant - PQM+ (Ethiopia)
US Pharmacopeia
Nơi làm việc
Addis Ababa
Hình thức tuyển dụng
Toàn thời gian
Chi tiết công việc
Who is USP?
The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP's fundamental belief that Equity = Excellence manifests in our core value of Passion for Quality through our more than 1,100 talented professionals across five global locations to deliver the mission to strengthen the supply of safe, quality medicines and supplements worldwide.
Brief Job Overview
The Office Assistant is reporting to the Chief of Party (Cop)-Ethiopia of the Promoting the Quality of Medicines Plus (PQM+) program. They will support the office in facilitating planned activities from the operations point of view. Will support scanning, copying, printing, and binding of training materials and support the office in cleaning the facility and provision of refreshments to the staff during office hours. They will also support the financial system at the office in collaboration with the finance officer.
How will YOU create impact here at USP?
• Support the technical and operations team in duplicating training materials.
• Provide support in compiling, binding training manuals and materials.
• Support the finance system in facilitating communications with banks and making payments as required.
• Cross reference and stamp paid on financial documents.
• Keep the office clean and disposes of waste.
• Support staff in refreshment (tea breaks, etc.) during working hours.
• Delivers/collects documents to/from different organizations.
• Assist with office filing and storage system.
• Scan, duplicate office documents when requested.
• Perform any other tasks as assigned by the supervisor.
Who USP is Looking For?
The successful candidate will have a demonstrated understanding of our mission, commitment to excellence through inclusive and equitable behaviors and practices, ability to quickly build credibility with stakeholders, along with the following competencies and experience:
• 12th grade complete.
• Eight years of related experience are required.
• Ability to successfully manage multiple tasks.
• Excellent interpersonal and communication skills.
• Prior experience in USAID-funded programs and international donor organizations such as United States Pharmacopeia.
• Flexibility in responding courteously to the immediate needs of visitors and callers.
• Ability and desire to work well with a diverse group of employees and customers in a cooperative and friendly manner.
Additional Desired Preferences
Basic Computer Training and ability to communicate by e-mail and other similar platforms.
Supervisory Responsibilities
None.
Benefits
USP provides you with the benefits you need to protect yourself and your family today and tomorrow. From company-paid time off, comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial wellbeing is protected.
USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. We are committed to creating an inclusive environment in all aspects of our work—from the standards we make to the partnerships and conversations we cultivate. An environment where every employee feels fully empowered and valued irrespective of, but not limited to, personality, race, ethnicity, physical and mental abilities, education, religion, gender identity and expression, life experience, sexual orientation, country of origin, regional differences, work experience, and family status. We are committed to working with and providing reasonable accommodation to individuals with disabilities.
Note: USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP
