Programme Associate
UN WOMEN
Nơi làm việc
Kolda
Hình thức tuyển dụng
Toàn thời gian
Chi tiết công việc
Poste proposé : Programme Associate
Reporting to the Deputy Regional Director, the Programme Associate works with and provides support to the members of the Strategic Unit Teams (Coordination and Planning, Partnership and Resources mobilization, Communication) in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the RO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.
Duties and Responsibilities
Functions
1- Provide administrative and logistical support to the formulation and management of programmes
• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the RO and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
• Review programme data from programmes/ projects for the RO website;
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
2- Provide administrative support to the financial management of the Unit
• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Assist in the preparation and follow up of cost-recovery bills in Atlas.
3- Provide administrative support to the Unit
• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare power-point and other presentations;
• Provide guidance and training to Programme Assistants as needed.
4- Provide administrative support to Resource Mobilization
• Prepare cost-sharing and other agreements; follow up on contributions within the RO resource mobilization efforts;
• Organize, compile and process information from donors, RO, and programme team, as inputs to various databases and documents.
5- Facilitate knowledge building and knowledge sharing
• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues. Profil recherché pour le poste : Programme Associate
Required Skills and Experience
Education and certification:
• Completion of secondary education required.
• Bachelor’s degree in Business or Public Administration is an asset.
Experience:
• At least 6 years of progressively responsible experience in administration or programme management/support;
• Experience in working in a computer environment using multiple office software packages;
• Experience in the use of UN ERP is an asset;
• Experience in supporting a team.
Language Requirements:
• Fluency in French and English is required Critères de l'annonce pour le poste : Programme Associate Métier : Secrétariat, assistanat Secteur d´activité : Activités associativesServices autresServices collectifs et sociaux, services à la personne Type de contrat : CDD Région : Dakar - Diourbel - Fatick - Kaffrine - Kaolack - Kédougou - Kolda - Louga - Matam - Saint-Louis - Sédhiou - Tambacounda - Thiès - Ziguinchor Niveau d'expérience : Expérience entre 5 ans et 10 ans Niveau d'études : Bac+3 Nombre de poste(s) : 1 Soyez vigilant ! N'envoyez pas d'argent à un employeur potentiel. Ne versez aucune somme d'argent en échange d'un contrat de travail potentiel ou pour suivre une formation préalable à l'embauche.
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