Senior Admissions Advisor
California State University, Monterey Bay
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Sand City, CA, USA
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Senior Admissions Advisor
Job no: 523850
Work type: Staff
Location: Monterey Bay
Categories: Unit 4 - APC - Academic Professionals of
California, Full Time, Student Services, On-site (work in-person at
business location)
Classification: Student Services Professional
III
Anticipated Hiring Salary: Low $5,000 per
month
CSU Salary Schedule
Hours: Full-time / 40 hours per week hours per
week
FLSA: Exempt
Priority Screening Date: February 3, 2023
Recruitment Status: Open Until Filled
ABOUT CSUMB
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay
(CSUMB) is a mid-sized comprehensive baccalaureate and masters
granting university whose staff and faculty help transform student
lives with a focus on student success and engagement through
experiential learning, service learning in its regional community,
and the promotion of multicultural and global perspectives on and
beyond campus. With a vibrant, diverse student body of over 7,400
students. CSUMB is both a Minority Serving Institution (MSI) and a
Hispanic Serving Institution (HSI).
The university's Strategic Plan prioritizes
inclusive excellence through recruiting and investing in the
development of a diverse body of faculty, staff, and
administrators. CSUMB's sustainability initiative is to be carbon
neutral by 2030. The university's faculty and staff, many of whom
live in the East Campus housing development, appreciate living and
working so close to the shores of the beautiful Monterey Bay. As
one of the 23 campuses in the California State University (CSU)
system, CSUMB offers excellent benefits, including access to
below-market-rate campus housing and competitive salaries for
faculty and staff.
PURPOSE:
Under the general direction of the Director of Admissions and
Recruitment and direct supervision of the Associate Director for
Admissions and Operational Technology. The Senior Admission
Evaluator position coordinates the processing, evaluation, and
advising of applicants. Evaluators must follow a wide and complex
range of relevant policies when making final admissions decisions.
The position also is responsible for communicating existing
transfer Admission requirements, policies and procedures to a
variety of on and off campuses stakeholders. Working with other CSU
Monterey Bay offices, evaluators also participate in the
campus-wide effort to recruit prospective students as well as
supporting the transition of admitted applicants to enrolled
students and proactively communicate with students in an accurate,
timely and efficient manner.
The Senior Admissions Evaluator is responsible for providing lead
work direction to the Admissions Evaluator team, implementing and
interpreting admission, residency, and all general education
requirements. The incumbent performs highly complex Student
Services professional work characterized by independent, as well as
group student advisement and guidance. The Senior acts as a
resource to the team of all transfer evaluations and transfer
credit.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are
not limited to, the following:
• Obtain all required information to determine eligibility using
electronically submitted application data and transcript
information. Assess and interpret self-reported applicant
information and academic records for determination of eligibility
for admission. Independently, solve problems with individual
applications by obtaining additional information from applicants
and counselors. Interpret and apply policies to unusual cases and
determine when to refer unusual cases to supervisors. Verify
admitted applicant's eligibility for enrollment. Evaluate
applications according to all applicable polices for CSU
Eligibility and make final admissions decisions, including
calculation of total college units, calculation of overall GPA and
Required GE Courses. Evaluate individual college transcripts for
completion of transferrable units, required GE Courses and GPA.
Independently evaluate transfer credit for applicants from test
scores and/or accredited institutions. Independently assess
completion of additional specific course requirements for impacted
majors or special programs.
• Plans, organizes and interprets transfer credits as they apply
to university curricula, which includes explaining and interpreting
for students and preparing department evaluation summaries.
Provides resolution in conjunction with Admissions Analyst with
transfer credit posting into the Student Information System,
transfer evaluations, transfer credit entry, transfer credit rules,
EDI and manual transfer credit entry. Makes decisions on
evaluations that are more complex.
• Advise prospective applicants regarding application processing
and eligibility requirements. Communicate with applicant
populations in individual and small group settings both on and off
campus. Communicate admission requirements to educational
counselors as needed. Counsel denied applicants regarding options
and alternatives. Identify potential candidates who would benefit
by participation in special admission programs. Following general
CSU and campus policies for the assignment of transfer credit,
determine and advise on requirements outside of the major that
transfer courses fulfill.
• Provides work lead direction to evaluation team. Develops and
maintains training materials; admission policies and procedure
documentation. Assists staff with complex evaluations and special
cases. Conducts annual training for staff. Assists with data
reconciliation and clean-up, including Enrollment Reporting Student
(ERSA and ERSS) reports.
• Attends campus meetings, workshops, seminars, responds to
academic department requests pertaining admission and transfer
evaluations. Represents the university and the CSU system at on
campus events and other events as needed.
Other Functions:
Performs other job-related duties and special projects as
assigned.
KNOWLEDGE, SKILLS AND
ABILITIES:
Working knowledge of the principles of individual
and group behavior; procedures and activities of the program to
which assigned; general knowledge of the methods and problems of
organizational and program management. General knowledge of
research and interview techniques; and of the principles of
individual and group behavior.
Ability to interpret and apply program rules and
regulations; use initiative and resourcefulness in planning work
assignments and in implementing long-range program improvements;
obtain factual and interpretative information through interviews;
reason logically; collect, compile, analyze and evaluate data and
make verbal or written presentations based on these data; advise
students individually and in groups on routine matters where
required; recognize multicultural, multisexed and multi‑aged value
systems and work accordingly; establish and maintain cooperative
working relationships with faculty, CSU administrators, student
organizations, private and public agencies and others in committee
work, and student advising and community contacts; and, rapidly
acquire a general knowledge of the overall operation, functions and
programs of the campus to which assigned. Demonstrated ability to
make decisions and carry through actions having implications with
regard to other program or service areas Services Office.
MINIMUM
QUALIFICATIONS:
Experience: Possession of these knowledge and
abilities is typically demonstrated through the equivalent of three
years of progressively responsible professional student services
work experience. A master's degree in Counseling, Clinical
Psychology, Social Work, or a directly related field may be
substituted for one year of experience. A doctorate degree and the
appropriate internship or clinical training in counseling or
guidance may be substituted for the three years of experience for
positions with a major responsibility for professional career or
personal counseling.
Education: Equivalent to graduation from a
four-year college or university in a related field, including or
supplemented by upper division or graduate coursework in counseling
techniques, interviewing, and conflict resolution where such are
job-related.
PREFERRED
QUALIFICATIONS:
Experience in public higher education, specifically admissions.
Experience evaluating college level coursework, including knowledge
of accreditation and articulation. Leadership experience and/or
ability to track and provide lead work direction to a team.
Technical fluency with Oracle/PeopleSoft, CSU Common Management
System or equivalent information system;
Microsoft Office Professional Suite, and Google mail and
calendaring programs.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION
DESIGNATIONS:
• All offers of employment are contingent upon the successful
completion of a background check (including a criminal records
check).
• The person holding this position is considered a “mandated
reporter” under the California Child Abuse and Neglect Reporting
Act and is required to comply with the requirements set forth in
CSU
Executive Order 1083 as a condition of employment.
• This position will have a duty to report to the Campus Title IX
Officer information pertaining to victims of sex discrimination,
sexual harassment, sexual misconduct, dating/domestic violence, and
stalking as required by CSU Executive
Order 1095.
• This position has been designated as a sensitive position with
access to and responsibility for detailed personally identifiable
Level 1 confidential information about students, faculty, staff or
alumni that is protected, personal or sensitive as defined in the
CSU Information Security Data Classification Standards
• This position is required to comply with confidentiality
requirements outlined in the Department of Education's Family
Educational Rights and Privacy and California's Educational Code
Chapter 13 regarding sensitive student issues.
• This position is designated as a Campus Security Authority
(CSA). The position is required to participate in training at the
direction of the Clery Director and must also promptly report
allegations of reportable crimes according to the Jeanne Clery
Disclosure of Campus Security Policy and Campus Crime Statistics
Act, its accompanying regulations; the California State Education
Code, Chapter 15.5, of the Donahoe Higher Education Act, Section
67380; and the California State University system-wide policy, Code
EO 1107.
• Must possess and maintain a valid license to drive in the State
of California, pass the Defensive Training Class, and be insurable
under the University's liability coverage.
• May require occasional evenings and/or weekend work.
PHYSICAL ENVIRONMENT:
Office environment with standard equipment and tasks. Position
requires working at a computer and desk for extended periods of
time. May require travel between campus offices and off-campus
locations.
The health and safety of our students, faculty, and staff remain
our highest priority. While on campus, students, faculty, staff,
and the community will be expected to follow all campus safety
mandates.
Per the CSU COVID-19 Vaccination Interim Policy, all students and
employees are required to submit their vaccination status to the
Otter Vaccination Registry and are encouraged to be
vaccinated.
BENEFITS/PERKS:
CSUMB offers a premium benefit package that includes outstanding
vacation, health, dental and vision plans; membership in the
California Public Employees Retirement System (CalPERS); and
14-paid holidays a year. For more information, visit
CSU System Benefits. Additionally, as a perk,
the University Corporation at CSU Monterey Bay provides access to
affordable campus housing based on availability; visit Schoonover
Employee Housing for more information.
APPLICATION PROCEDURE:
For full consideration, applicants must complete the required
online application prior to the priority screen date found at
Careers
at CSUMB. Application submissions received after the
application screening date will be reviewed at the discretion of
the University. Materials submitted become the property of CSUMB
and will not be returned.
CSUMB is not a sponsoring agency for staff or
management positions.
Reasonable accommodations will be provided for qualified applicants
with disabilities who self-disclose by contacting University
Personnel at (831) 582-3389 or emailuniversitypersonnel@csumb.edu.
All employees must be eligible for employment in the U.S.
GENERAL INFORMATION:
CSUMB hires only individuals lawfully authorized to work in the
United States and is an E-Verify employer. In compliance with
federal crime awareness and campus security legislation, including
the Jeanne Clery Disclosure of Campus Security Policy and Campus
Crime Statistics, you can view the notice of availability and
access the Cal State University, Monterey Bay annual security and
fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB is a smoke and tobacco-free campus.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY
EMPLOYER:
CSUMB is an Equal Opportunity Affirmative Action employer seeking
to recruit and support a broadly diverse community of faculty and
staff. We value and celebrate diversity in all its forms and strive
to foster an inclusive culture built on respect that affirms
inter-group relations and builds cohesion. We consider qualified
applicants for employment for their anticipated contributions and
without regard to race, color, religion, national origin, age,
gender, gender identity or expression, sexual orientation, genetic
information, medical condition, pregnancy, marital status, veteran
status, or disability.
To apply, visit https://careers.csumb.edu/en-us/job/523850/senior-admissions-advisor
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