Program Finance & Administration Officer
World Vision
Nơi làm việc
Kagera Region
Chi tiết công việc
JOB PURPOSE (Limit 750 characters)Reporting to the Senior Finance and Administration Officer technically and APMF administratively this position is responsible for Disbursement and Financial Reporting at AP Level through accurate and timely processing of accounting information, minimize disbursements related risk, Fixed Assets Management and Administration, Support Coordination of Internal and External Audits, Management Reporting and Cash Flow Management within the AP. Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others. MAJOR RESPONSIBILITES% of timeActivityEnd Results10Manage AP Disbursements:Create invoices in Coupa for all vendor payments and submit to the SFCAO for paymentsVerify payment lists for all Mobile Money Payments before sharing with SFCAO for paymentsProcess Staff Advances and business advances in a timely manner for cluster staff.1.Timely payment of vendors and staff2. Payment of genuine invoices and requests10Cash Management:II. Preparation of consolidated monthly AP funding requestsIII. Consolidate the AP funding requests on monthly basisContinuity of cluster interventions due to timely fundingTimely payment of staff advances10PLANNING & BUDGETING:Participate in preparation of Annual Budgets for the AP while working with technical leadsSupport in coding for the AP BudgetTimely submission of quality reportsCorrect charging of transactions10Assets Management: –I. Prepare and Update AP asset registerII. Share list of items for disposals for the AP officeIII. Perform semi-annual asset verification for the AP officeIV. Maintain updated record for stores at AP officeWell maintained cluster assets10Fleet Management;I. Custodian of Fuel Cards and Fuel Coupons at AP levelII. Oversees preparation of fleet management reports for the APIII. Reviews log book for the AP driver before approval by the APMFIV. Oversees repair and maintenance of MVs and MCs for the APV. Oversee fuel usage and maintenances of generator for the AP1. Timely submission of fleet reports2. Proper fuel consumption for vehicles, generators and motorcycles3. Timely maintenance of vehicles. Motorcycles and generators 5Administration support;I. Oversee office repairs and maintenance at AP levelII. Support procurement of office stationary and consumablesIII. Ensure utility invoices are processed in timeWell maintained of office structuresSufficient supply of office stationaries and consumables10Capacity Building and Assessment;Carry out financial capacity assessments at AP level for partnersBuild capacity of local partners and review and verify partner expenditures and submit expenses to cluster for paymentBuild Financial capacity of AP staffEngagement of suitable partnersCompliant local partners10Financial Reporting and Accountability:Preparation of the Financial Reports and ensure timely submission of all the Financial Reports at AP level. PVs, JVs, DVs EtcEnsure the LDR Policy is complied with for all AP staff and submit encoding for those with no rights.Perform timely balance sheet items such as staff advances, retention etcConduct FFR meetings for APCompliant AP in terms of quality reports submission, LDR submission and FFR monthly meetings10AuditFacilitate all audits in Aps, both internal and external.Implement Audit Recommendations for the APCollaborative office in audit processes5Financial Reviews and Field Visits1-Perform Field Visits and ensure that ongoing activities such as constructions, seminars and items delivered in the communities are used for the intended objectives before payment at AP levelIdentify areas of weakness and report to the Cluster Management for fixingWell monitored project interventions10Procurement; Raise PRs for admin related activities and follow up with NO procurement department for purchased items at AP levelSupport procurement of office stationary and consumables for the AP1. Timely procurement of suppliesAny other duty to be assigned by the immediate supervisor KNOWLEDGE/QUALIFICATIONS FOR THE ROLERequired Professional ExperienceExperience: Minimum of 1 year relevant experience in Finance or Accounting, management of donor funded projects preferably with NGOs.ACCA or CPA – Qualification is will provide added advantage. Required Education,training, license,registration, andcertificationThe following may be acquired through a combination of formal or self-education, prior experience or on-the-job training: – Minimum Qualification required: Advances Diploma in Accounting. A Bachelor Degree in Accountancy will be an added Advantage;Technical Skills & Abilities:Excellence in Sun-systems software is highly recommendable.Excellent in other computer skills in Excel, Power-point, Word is an added advantage.Good planning and organizational skillsTactic and diplomacy in dealing with staff-related issues to work environment needsAbility to maintain effective working relationships with all levels of staff Preferred Knowledgeand QualificationsMust be a committed Christian, able to stand above denominational diversities.Perform other duties as required.Travel and/orWork EnvironmentRequirementWork environment: Field workTravel: 20% Domestic travel is required.On call: 10% PhysicalRequirementsLanguageRequirementsEnglish Swahili KEY WORKING RELATIONSHIPSContact (within WV or outside WV)Reason for contactFrequency of contactAPMFTo support transactions processingVery frequentPFAOTo support transaction processing and reviewVery frequentSCFAOConsultation and collaborationVery frequentCMConsultation and supportFrequentSPFTo support transactions processingFrequentDECISION MAKINGThe holder of this position will be involved in tactical decisions as they arise. The holder of position will also be involved is different strategic decisions through various platforms such as cluster meetings. CORE COMPETENCIES – For all positions, select the top 3 prioritized competencies from below. Click here for a quick overview of our Core Competencies.☒ Be Safe and Resilient☒ Deliver Results☒ Build Relationships☒ Be Accountable☒ Learn and Develop☒ Improve and Innovate☒ Partner and Collaborate☒ Embrace ChangeFor Management positions only, select the top 2 prioritized competencies from below.☐ Model Self-Management☐ Engage, Influence, Leadand Grow Others☐ Run an Effectiveand Agile Organisation☐ Develop the Organisationfor the Future
https://careers.wvi.org/jobs/tanzania/finance/program-finance-and-administration-officer/18348
