Procurement Manager
Kaparama Professional Recruiters Ltd
Nơi làm việc
Arusha
Hình thức tuyển dụng
Toàn thời gian
Chi tiết công việc
Job Purpose
Key Accountabilities
Cost Management
• Generating large amounts of monetary savings positively impacting and contributing to margins and profits, without negatively impacting on the superior quality of services that we deliver in the eyes of the customer
• As a reference, the organisation aspires to ensure the organization employs the most effective and efficient procurement processes, covering the breadth of the supply chain discipline - from the acquisition of raw materials utilized in production, to the distribution and receipt of goods, services and products by the customer
• Perform Market Analyses by collecting, organizing and analysing market data and financial reports and monitoring Supply Market to ensuring price quotations and Supplier offers are authentic and reasonable
• Enhance the organisations ability to manage combined Business Unit system selling through ensuring that supply chain processes negatively impacting on the Organization, collaborative approach are minimized, ensuring that the customer/ market-place enjoys the benefit of and sees high value in interacting with a unified company vs. the individual Business Unit
Contracting Process
• Prepare, review and utilize Procurement contracts, including Master Agreements to ensure favourable Procurement Terms and Conditions
• Set key performance indicators and service level agreements for contracts
• Monitor contract implementation to ensure suppliers adherence to contract terms and conditions
• Prepare and submit timely and accurate procurement report(s) to inform decision-making process
• Implement and sustain segregation duties in procurement and other related functions
Procurement
• Procurement policies and ICRF
• Implement all company procurement Standard Operating Procedures to ensure compliance to company
• Managing documentation and clearance of all port consignment, handling all transits and import consignment from the port of discharge to destination, also arranging special permit for abnormal consignment
• Work with requesters/user department to develop comprehensive purchase specification
• Maintain accurate procurement data and records and ensuring on time procurement reporting
• Review procurement documents before payment
• Lead the bidding process, including Request for quotation process, Request for proposal process, Tender evaluation and facilitating procurement committee functioning
• Develop and implement category sourcing strategy
• Set negotiation objectives conduct negotiations with potential suppliers to ensure value for money
Supplier Management
• Managing supplier relationship, and track quality, price and delivery metrics by cross check to confirm tallying with purchase order. interacting with a unified company vs. the individual Business Unit
• Conduct Supplier performance reviews and feedback process and maintain up to date and accurate supplier performance scorecards
Compliance and Legal
• Conduct procurement due diligence, including supplier site visits, supplier background checks and implement any other fraud prevention methods
• Conduct self-assessments of conformance to supply chain policies, procedures, controls, and performance
• Provide complete documents for audit and implement Corrective and/ or preventive action Plans
• Identify, document and timely report any company procurement process deviations following the mechanism in place for appropriate follow up
• Develop and support implementation of improvement plans
• Provide constructive support to other functions to ensure effective, compliance to policies & procedures
Logistics
• Contribute to the creation and implementation of best practice logistics vision, strategy, policies, processes and procedures to aid and improve operational performance
• Manage and report warehousing, logistics & distribution KPI’s, such as Logistics Spend, On Time Delivery, Load Efficiency, Expedite Costs, etc., against targets in monthly departmental meetings, or upon request
• Set departmental objectives/KPIs and review and assess ongoing performance of direct reports
• Monitoring existing logistic systems and making suggestions for improvements when needed
• Managing and ensuring the accuracy of product storage warehouse inventories
• Liaison with customers, suppliers, and employees to ensure inventory is properly documented and ordered, as well as to guarantee delivery schedules are adhered to
• Developing procedures and systems for scheduling and tracking procurement and distribution operations
Warehouse
• Strategically manage warehouse in compliance with company’s policies and vision
• Oversee receiving, warehousing, distribution and maintenance operations
• Setup layout and ensure efficient space utilization
• Initiate, coordinate and enforce optimal operational policies and procedure
• Adhere to all warehousing, handling and shipping legislation requirements
• Maintain standards of health and safety, hygiene and security
• Manage stock control and reconcile with data storage system
Education, Knowledge, Skills & Experience
• Bachelors Degree and a post graduate degree in procurement and supply chain management
• At least 5 years of experience as a Procurement Manager, Procurement Officer or Head of Procurement
• Knowledge of Key procurement programs and SAP will be an added advantage
• Being registered with Tanzania procurement professional board will be added advantage
• Sound knowledge of Tanzania importation process, customs and procurement procedures
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
• Talent in negotiations and networking
