Senior Finance Assistant
United Nations High Commissioner for Refugees
Nơi làm việc
Dar es Salaam
Hình thức tuyển dụng
Toàn thời gian
Chi tiết công việc
Hardship Level B Family Type Family Family Type Family Residential location (if applicable) Grade GS5 Staff Member / Affiliate Type General Service Reason Regular > Regular Assignment Remote work accepted No Target Start Date 2023-07-01 Job Posting End Date March 31, 2023 Standard Job Description Senior Finance Assistant Organizational Setting and Work Relationships The Senior Finance Assistant is normally supervised by a more senior finance colleague who defines work objectives and provides regular advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues. The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Maintain financial records for project or other office accounts for which responsibility is assigned. - Record receipts and payments, assure accuracy of computation and completeness of documents and maintain continuing status of allotments against obligations. - Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts. - Prepare special reports to clarify problems or as requested for other reasons. - Calculate and compile cost estimates and projected budget requirements and assist in preparation of budget statements for area of assignment. - Prepare routine correspondence and maintain contracts with others to discuss matters concerning accounts and related assignments. - Maintain contacts with local banks to clarify questions pertaining to office bank accounts. - Brief and assist new staff on basic financial procedures and requirements with respect to payments, entitlements, banking and currency provisions and other requirements relating to accounts and finance. - Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Accounting; Business Administration; Finance; HCR Learning Prog; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified Desirable Not specified Functional Skills IT-Computer Literacy FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other) IT-Microsoft Office Productivity Software (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Desired Candidate Profile The incumbent will be supporting Field Offices finance related works. For this purpose, it is imperative for the incumbent to have knowledge and experience of working on VAT management, knowledge of COMPASS and MSRP and working experience on Open Items analysis. Required languages (expected Overall ability is at least B2 level): , Desired languages , Operational context Occupational Safety and Health Considerations: Nature of Position: Background Information UNHCR is extending its international protection and humanitarian assistance in Tanzania to support the people we serve. These people are mainly refugees from Burundi and Congo who are living in Nyarugusu and Nduta refugee camps located in Kasulu and Kibondo districts in Kigoma region. Population of these two camps make a total about 248,244 people. Kigoma region as a central of refugee services, has got three offices to streamline the work of protection of people we serve. The offices are FO Kasulu, FO Kibondo and Sub Office Kigoma. SO Kigoma is generally engaging with regional authorities to optimize protection and realization of durable solution opportunities in the region while the other two offices are front liners of the operational activities. Tanzania Operation has additional two offices for strategic directives and liaison with the Central Government of Tanzania. The offices are FU Dodoma and the Representation Office in Dar es Salaam. The Representation office stands as UNHCR main office in the country with the main role of leading the UNHCR operations in Tanzania. The Office composed of heads of all units under the leadership of the Representative. Finance Unit is one among the units in Representation Office which has the role of financial management of the operations in the country. Finance Unit in the Representation office in Dar es Salaam is taking a lead to ensure proper financial management for the whole Operation. The Unit interacts with finance units of other UNHCR offices in the country to confirm compliance to financial rules and procedures while undertaking financial activities of the Representation Office. The Office provides for monitoring of finance activities of all offices and provide supports to the Field Offices. The Office receives periodical financial reports from the field and arrange the reporting to the Regional Bureau and HQs among its other activities. The current Situation Finance Unit in the Representation Office Dar es Salaam is under staffing to meet the required activities. The Unit is operating with only two Staff members under the supervision of Snr. Admin Officer. The Operation is arranging to enhance the capacity of the Finance Unit in the Representation Office in Dar es Salaam by employing one additional staff in the position of Snr. Finance Assistant who will work under the close supervision of the Associate Finance Officer. Living and Working Conditions: Additional Qualifications Skills FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, IT-Microsoft Office Productivity Software Education Certifications Accounting - Other, Business Administration - Other, Finance - Other, HCR Learning Program - UNHCR Work Experience Competencies Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness UNHCR Salary Calculator https://icsc.un.org/Home/SalaryScales Compendium Additional Information Functional clearance This position doesn't require a functional clearance Important notice: If you were notified about unsuccessful application While our recruitment system successfully implements UNHCR policies, we have noticed some marginal errors. Please rest assured that a human recruiter will duly review your application as per our internal processes - regardless of how the system has marked it (such as "unsuccessful due to failed grade," "rejected due to failed English"). For external applicants: Staff members will not normally serve in International Professional positions in the country of their nationality. In addition, in case of a first appointment upon recruitment, the assignment must be outside the staff member’s country of nationality. Past application data and previously created applicant accounts are not migrated to this platform. Therefore, when applying for current vacancies, external applicants (not current UNHCR workforce members) should create a new account (“Sign In” on the top left corner >> Create account). Once successfully registered, you can start filling in your data and apply for vacancies. Applications for vacancies advertised on UNHCR’s old recruitment platform will be duly reviewed and processed in the old platform (but no data will be migrated to the new platform). In case of technical difficulties when applying, external applicants (not current UNHCR workforce members) can write to Global Service Desk at hqussd@unhcr.org. For former UNHCR Colleagues: Former UNHCR employees who are on mandatory break-in service or have separated from UNHCR after 1 October 2022 should create an account through this platform. Once you fill in your basic personal information (employee ID, birth date, name, email address), Workday will identify you as prior personnel and merge your employee account with your external applicant account. For Talent Pool / Evergreen candidates: Past applications to Talent Pools have not been migrated to UNHCR’s new recruitment platform. As part of the transitional measures, candidates who were successfully accepted to a Talent Pool (now called Evergreens) have received e-mail instructions for re-submitting their application on UNHCR’s new recruitment platform. The Evergreens are advertised per grade/ level; candidates can apply to one or more levels. If meeting all eligibility criteria at the given level and subject to functional clearance (if applicable), candidates will be added to the relevant talent pool. Applications will be valid for one year, after which candidates can re-confirm their interest. Evergreens are for sourcing candidates for Temporary Appointments (TAs). Candidates considering TA opportunities are recommended to keep an eye on the UNHCR Career website and apply once Evergreens are open for new applications (at the end of 2022). For updating a previously submitted Evergreen application, please click on the “withdraw” button against the Profile and reapply. Note: the change(s) will apply only to the relevant profile. You will have to update all other profiles (if any) if your data (i.e. nationality, new BA/MA degree, new language skill) has changed. Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees). The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. UNHCR, the UN Refugee Agency, takes the lead in protecting people forced to flee wars and persecution around the world, providing life-saving aid including shelter, food and water to ensure their basic safety, rights and dignity. With 18,879 women and men working in 137 countries, we work tirelessly to make a difference in the lives of 89.3 million forcibly displaced people worldwide. Our dedicated and professional staff work around the clock in roles including legal protection, community services, public affairs, health and more. Despite the challenges they can face, our staff are proud to work for UNHCR and determined to make a positive impact. Why a career with UNHCR? Our dedicated staff work to protect and assist people fleeing conflict and persecution at a time when global forced displacement is at a record high. Our colleagues bring a wide range of specialized skills, including expertise in legal protection, administration, community services, public affairs, health and other disciplines. Disability inclusion If you are a person with a disability and you expect you may face challenges during the recruitment process, you can indicate it in your application form. There are options to select any health conditions you may have and outline any necessary adjustments related to disabilities during the recruitment phases. Providing this information is optional. It will be treated as strictly confidential and used only for the purpose of finding out how to better assist you during the recruitment process. If you missed adding it to your application or need further assistance please let us know here. Adjustments for candidates with disabilities will be provided as best as possible and as needed upon request. All candidates will be assessed based on meeting the requirements for each vacancy in relation to experience, skills, and education
