Procurement and Logistics Assistant USAID Project Jobs –...
University Research Co., LLC (URC)
Nơi làm việc
Gulu
Hình thức tuyển dụng
Toàn thời gian
Chi tiết công việc
Job Summary:
The Procurement & Logistics Assistant will among other things, be responsible for tracking track purchase requisitions and a focal person for all invoices. S/he will conduct routine Inventory and Asset verification and maintain an updated Asset register. S/he will coordinate maintenance/repairs of office equipment, furniture, and premises and the general security of the office premises.
Key Duties and Responsibilities:
• Prepare invoices ready for payment, submit them to finance, and ensure suppliers are paid on time (Fuel reports).
• Establish and maintain an effective filing system for maintaining the department records (scanning and filing of procurement files/POs)
• Receive and track Purchase Requisitions (PRs)
• Ensure up to date, secured and insured assets & inventory.
• Perform Routine Inventory and Asset verification.
• Ensuring that all admin invoices/accountabilities received retired on time
• Liaising with the finance office to ensure all utilities are paid for on time.
• Support planning for the required administrative resources and equipment and ensure their availability and proper utilization.
• Prepare BPA release orders for services under BPA.
• Process POs for goods and services as assigned by supervisor.
• Ensure well-coordinated & cost-effective availability, security, maintenance/repairs of office equipment, furniture, and premises.
• Handing out the projector banners for workshops & training
• Field site visits District offices/field events etc.
• Manage Utility service providers UMEME, NWSC
• Supporting with generator maintenance, servicing, fueling, and accountability
• Perform any other duties as assigned by the Supervisor.
Qualifications, Skills and Experience:
• The ideal applicant must hold a degree in Business Administration, Supply Chain Management, or a related field.
• At least three years of experience providing technical support for improved management of stores and supply chain with preferred experience in logistics management.
• At least two years of experience working with NGOs, districts, and health facilities.
• Excellent written and oral communication and interpersonal skills
• Desired: Proficiency with Microsoft Office products (Word, Excel, Outlook)
Please note: Only candidates who are eligible to work in Uganda for an indefinite period without a need for sponsorship will be considered for this position
